Ética y buenas prácticas de la publicación

Ethics and Good Practices

Educación y Ciudad journal is committed to conducting ethical and responsible editorial practices (affecting authors, revisors and editors). All received texts are subject to revision through a plagiarism software detector.

Author Responsibility

For the submission of articles to Educación y Ciudad, authors must commit to submit only unedited texts and guarantee originality of content that has not been yet published by another publication either partially or fully. With its submission, the authors authorize the academic evaluation and the publication of the content either partially or fully on print and digital formats through different media and communication channels. The authors also commit, in case that the publication is approved, to make the required adjustments for the article within the established timeframes by the editorial team, so as to guarantee its opportune circulation.

By postulating the article, the authors, through a statement of originality, responsibility, publication authorization and transfer of rights:

Express to be in agreement with how their name appears in the article.
Confirm the non-existence of other author(s) who could be included as such in the work or document.
Report and guarantee that, in case needed, relevant information will be provided to funding organisms, institutional affiliation, participants, etc.
Accept that the person who presented the text, as a correspondence author, will be the main contact to whom the journal will send all relevant communications during the revision, evaluation and editing process. This person will be responsible for maintaining the communication with the remaining authors and will be responsible for authorizing the final version of the publication.
Guarantee that there is no conflict of interests that could affect the content, results, or conclusions of the article. In case of existing conflict, a written statement must be presented.
Authorize the IDEP to distribute and divulge the final article in whichever ways or forms they consider convenient. If the work is approved, authors accept to publish it under the terms of the Creative Commons license Attribution – Non Commercial –No Derivatives 4.0 International (CC BY-NC-ND 4.0) which allows for the download and redistribution of the works, as long as the author is cited and appropriate credit is given, but the works cannot, under any circumstance, be modified or used for commercial purposes. In addition to this, the author authorizes the IDEP to save and publish the articles in archives and other storage forms.
Declare the originality of the submitted article, and the ethical use of information in the aforementioned content, according to copyright criteria. The authors also guarantee to have used informed consent documents corresponding to presented studies.
Are committed to alert the Editorial Board on any flaws or errors on the published article, so as to correct it through a list of errors, an addendum, a letter to the editor or by removing the publication.

Note: In case of plagiarism, information theft or information omission, the author is obliged to retract publicly. Depending on the gravity of the fault, the editorial team will determine if the publication should be removed or corrected.

Best Editorial Practices

Educación y Ciudad journal uses some of the references stated in the Board on Publication Ethics (COPE); next to the Directory of Open Access Journals (DOAJ), the Open Access Scholarly Publishers Association (OASPA) and the World Association of Medical Editors (WAME), these recognized academic entities have shared working guidelines for academic journals.

Responsibility of the Editorial Board

The Editorial Board’s main objectives are to establish the general guidelines for the development of the journal’s content and the monographic subject’s definition; to contribute with guidance on the matters related to the journal’s editorial and academic strengthening process; and to study and conceptualize the requirements related to indexation in national and international agencies. The Board looks out for the application of good editorial practices.

Responsibility of the Editorial Institution

The IDEP will look out for the application of ethical and good practices in all of its publications. It promotes the participation of different social actors without discrimination of any kind, either based on race, gender identity, sexual preference, religious beliefs, or geographic origins of the authors when submitting the manuscripts to the journal.

The IDEP will favor clear and transparent processes to solve complaints, whether they are based on a conflict of interests matter or an ethical issue. In case of receiving any claim, the IDEP will carry out a formal study and will request and allow the authors to respond to the claim before the entity within a reasonable time period that will not affect the editorial processes.

The entity guarantees the confidential use of all the information and data provided by the authors, as well as all the information referring to the editorial process.

Moreover, the IDEP will seek to avoid the publication of manuscripts with irregularities, among others, if they present: unoriginal content; adulterated or fake information; plagiarism or self-plagiarism; conflict of interests; excessive referencing without appropriate citation; excessive self-citation.

The journal reserves the right to publish articles by the members of the Editorial Board and Scientific Committee, as well as other academic experts that based on their level of expertise may contribute to the elaboration of the journal’s issue.

Responsibility of Academic Peers and Reviewers

As it has been stated, the academic peers and reviewers will contribute through their expertise with an objective evaluation of the submitted manuscripts for Educación y Ciudad, aiming to strengthen the quality of the journal. For the approval or dismissal of submitted articles, the evaluation will follow the criteria stated in the evaluation manuscript format.

The academic peers will not be able to use, divulge or share the information provided in the manuscripts submitted to their revision without previous authorization from the authors. The academic peers must report any sign of plagiarism in any of the reviewed manuscripts to the Editorial Board or the guest editor.

The reviewer or academic peer will duly inform the journal the inability to emit a concept over an assigned article, whether for collaboration issues or financial or personal reasons, etc.

In order to determine the level of infringement when faced with unethical behaviors, the guidelines referenced by the COPE will be followed:

* Minor fault: A maximum self-citation of 14% of the manuscript; with no reference of the sources in figures, tables o photographs.

* Serious fault: A maximum self-citation of 20% of the manuscript; plagiarism of another author’s ideas or sources, on one or two paragraphs; a table, figure or photograph. Up until this level of infringement, corrections and adjustments from the author will be allowed.

* Most serious fault: A maximum self-citation of 50% of the manuscript; plagiarism of another author’s ideas, or sources, on one or more pages, more than two tables, figures or photographs; identification on the use of false bibliographic references or false data that may alter the article’s veracity; simultaneous presentation of the manuscript in another journal; presentation of false credentials by the authors. In this case, the article will not be allowed to continue in the evaluation process, and the author will not be able to submit or publish any manuscripts in the journal for a period of two years.

Unethical Behavior Identification

In the case that any unethical behavior is identified, any claim must be held and supported with enough evidence before the entity, for which an investigation process will be initiated. The Institute will seek to follow the due process, and to maintain information confidentiality related to the claim.

The Institute will pronounce to finalize the process and inform the decision and necessary measures to the involved so resolution is reached. In the case of finding minor faults, these will be reviewed directly with the author or authors, so that they can respond to the claims within a previously agreed timeframe. In case of finding serious faults, the IDEP will make a pronunciation through a formal letter informing it to the author or authors, and in case needed, to the funding institution. The IDEP will proceed to take down the article or make a formal retraction before informing the author; as well as informing the indexing agencies and readers for the motives of the decision. The IDEP will also be able to publish the formal notification of bad conduct, in which the situation is notified, and causals and the derived results of this for the competent organization are explained in case new investigations other actions are needed.

Open Calls

The journal will divulge the open calls for submissions of articles and collaborations twice a year. The open calls will focus on a main subject selected by the Editorial Board, which all manuscripts must apply. Furthermore, each monography will have the guidance and accompaniment of at least one guest editor and expert on the main topic. Exceptionally, the journal will launch additional open calls throughout the year. All open calls are widely communicated through institutional media and pair entities. The submission and publishing of articles is free, in agreement with the nature of the entity and the publication. (See the Announcements section).

The journal uses the Lots of Copies Keep Stuff Safe (LOCKSS) system to create a disseminated archive between the participant libraries, allowing such libraries to create permanent copies of the journal for preservation and restauration purposes.

Author(s) Norms

Rules for publications:

Articles must use 12-point Times New Roman, 1.5 spacing, and have a maximum of 6.000 wordcount including references, abstracts, and key words. All pages must be numbered, including bibliographic references.

It is essential that the article includes:

An abstract of no more than 250 words, written according to the established norms. It must be written in Spanish, English, and Portuguese, as well as the article’s title and keywords.
In the case of investigation articles, the author must clarify it in the abstract and mention the methodological approach that was used.
No more than 6 keywords in Spanish, English and Portuguese must be used.
Full names of the authors must be provided, as well as the name of the institution they are associated to, the list of recent academic titles obtained, the names of the institution where the titles were obtained; and personal details including nationalities, passport or identity document numbers, and the authors’ e-mail addresses.
Colombian authors must register and upload their curriculum to CvLAC - Currículum vitae Latinoamérica y el Caribe and update their institutional affiliation (please add the link of your registration).
All authors must be registered in the Open Researcher and Contribution ID (ORCID) (please add the link of your registration).
Authors must fill the form of authorization for the article to be published in Educación y Ciudad of IDEP. This also authorizes the circulation of the content in print copies, digital formats, databases, etc. (Find the form here: https://revistas.idep. edu.co/index.php/educacion-y-ciudad/for). If the article includes various authors, all authors must fill the form and upload it to the OJS platform.
In case of including testimonies, images, graphics, iconography, etc., authors must fill and sign an informed consent for their use. (Find the form here: https://revistas.idep. edu.co/index.php/educacion-y-ciudad/for). The signed form must be uploaded to the OJS platform.
Specifying the date in which the article is sent is required, as well as the category to which the article is submitted and the type of manuscript that is presented (investigation, revision, reflection, experience, etc.)

Note: The formats, archives, and annexes (when it applies) must be uploaded to the OJS platform of the journal by one of the authors, with whom the editorial team will establish direct contact.

For the elaboration of texts of academic nature, the bibliographic references, footnotes, and quotes must be presented according to the rules of the American Psychological Association (APA 7ª edition). Each quotation must be referenced citing its source. Footnotes must follow a numeric sequence, and it is suggested that quotations are few and succinct; meaning that the references are used only as needed as to clarify or comment on the main content of the manuscript. References should also adjust to the structure of APA norms.
The editorial process of academic evaluation and arbitration of the articles contemplate:

Evaluation and arbitration of articles made by the members of the journal’s Editorial Board, the editor, and the academic guest editor.
Once the established parameters for both the publication and the open call are fulfilled, the articles will be referred to other experts on the subject for arbitration.

The articles (and other required documents) will be received exclusively through the OJS platform of the journal. (Find the link here: https://revistas.idep.edu.co/index.php/educacion-y-ciudad/index). Registrations must be completed within the established dates for each open call.

Submitting an article will not imply any obligation of the journal to publish it.
The photographs, illustrations or outlines must be scanned, compiled and uploaded on a scale of at least and not inferior to 300 DPI for final print. The accepted formats are PNG, TIFF, or JPG; they must be sent separately, but should also be included in the Word document.

Assignment of Publishing, Access and Broadcasting Rights of Contents Indexations

Submitting articles for evaluation implies that the authors give authorization to the institution to publish a printed version of the content, as well as a digital version, and divulge it on different channels through which the Institute promotes access of content for diverse audiences. Assignment of publishing rights must be signed when submitted. (Find the form here: https://revistas.idep.edu.co/index.php/educacion-y-ciudad/for).
When authors submit an article to the Editorial Board, they accept the members to have free access to the digital version of the publication, this is, to the issue number in which they have published, and to all contents of the journal, so as to widely share it in their academic productions and work, promoting their consultation and citation, and the expansion of knowledge in the related fields.

Those interested in nominating their articles must consult in detail the policies and guidelines for publication here: https://revistas.idep.edu.co/index.php/educacion-y-ciudad/index. Author tutorials can be found in the platform, which can facilitate the verification and registration process to upload the articles. The journal will only receive submissions within the established dates for each open call.

Digital preservation policies

Educación y Ciudad uses the LOCKSS digital preservation system (http://www.lockss.org/), from Stanford University, which offers digital preservation services, in open source, seeking the objective of providing and permanently preserve access to digital content, regardless of the platform used at any given time. In addition, it allows digital content to be shared safely among participating libraries.

CLOCKSS system has permission to ingest, preserve, and serve this Archival Unit.